The Open Space Institute (OSI) and Land Trust Alliance (Alliance) are partnering to build the capacity of land trusts to plan for climate change and ensure land conservation decisions remain relevant in the face of climate impacts. The purpose of this Request for Proposals is to identify a consultant to lead implementation of a climate change communications training and technical assistance initiative in New England.
Scope of Work
The Circuit Rider will be responsible for two specific components of the broader OSI/Alliance climate change program:
- Provide direct coaching and technical assistance to two land trusts in New England. The land trusts will be chosen by OSI and the Alliance. The purpose of the engagement is to support the land trusts in developing and implementing a climate change communications strategy for one or more of the land trust’s key audiences. As well, the Circuit Rider will, if needed, work internally with land trust board and staff to establish a shared understanding of the organization’s position and approach to climate change issues. Specific components of the work will include: a) Three face-to-face meetings with land trust staff and board members. The meetings will include identifying the specific communication deliverable(s) to be completed (e.g. communications plan, targeted messaging, e-news/website content, internal communication approaches, etc.), training and coaching to develop and create products, and wrap-up with board and staff to best ensure strong implementation. (b) Between meetings provide and be available for periodic check-in calls and emails with the land trust board and staff to ensure progress is made towards the deliverable(s).
- Deliver one full day, face-to-face, training on Climate Change Communication Strategies for Land Trusts. The training will take place in early December at the Hugh Gregg Coastal Conservation Center in Greenland, New Hampshire.
Suggested Project Schedule
April 28, 2017: Select consultant.
May 1, 2017: Launch Climate Change Communications Initiative
May-December 2017: Engage and provide technical assistance and mentoring on climate change communications, consistent with the scope of work, to two land trusts in New England.
November 14, 2017: Lead full day training on Climate Change Communications at the Hugh Gregg Coastal Conservation Center in Greenland, NH.
December 31, 2017: Consultant delivers final written report.
The final report will describe deliverables achieved as circuit rider, e.g. climate change communications plan; board resolution regarding climate change; specific messaging developed, specific products produced such as e-news or website content, etc. In addition, the actual products produced will be included within an appendix to the report.
Assumptions and Agreements
- Competitive bids are expected to be up to $15,000, including travel and expenses. Additional funding may be available if the proposal warrants it.
- The project must be completed by January 31, 2017.
- The lead staff contact for OSI is Abigail Weinberg, Director of Research (email@example.com) and for the Alliance, is Kevin Case, Northeast Director (firstname.lastname@example.org).
- Land Trust Alliance will provide access to relevant internal data.
- At the conclusion of the project, all materials developed by the project will become the exclusive property of OSI and the Alliance. In addition, any work sheets and other working documentation shall also become the property of OSI and the Alliance.
- When applicable, travel and expenses will be billed at cost. Ground travel will be billed at the standard federal mileage rate ($0.535/mile). All postage, overnight delivery, and shipping charges will be billed at cost. Telephone and data transmission charges billed at cost.
- Vendor will be paid in two phases: 80% upfront to initiate project, 20% upon satisfactory completion of the full day training that will occur in December 2017.
- Billing for travel, postage, communications, etc., can be invoiced separately each month.
Required Proposal Format
Your proposal must contain a Technical section and a Time and Cost section.
Technical (maximum: 2 pages)
- Statement of Qualifications and Client List
- Proposed Approach to Project based on the scope of work described above
- The specific skills, experiences and knowledge you bring that will directly support the described tasks
- Theory of change. Describe your knowledge of the current status of land trust’s approach to climate communications and the result you’d seek to achieve through the proposed project.
- Projected time and cost by task required to complete project
- References that can verify the scope and quality of previous related work
Deadline: Friday, April 14, 2017
Note: Please contact Abigail Weinberg or Kevin Case via email with any substantive questions regarding the RFP or proposed project design by Friday, April 7 to allow time to respond before submittal deadline.
Submit Proposal Via Email To:
Kevin Case, Land Trust Alliance, email@example.com
- Land Trust Alliance – https://www.landtrustalliance.org/topics/climate-change
- Open Space Institute – http://www.osiny.org/site/PageServer?pagename=Issues_Habitat
Basis for Award of Contract
Most competitive bid, references, and consultant’s qualifications.
Estimated Award Date:
April 28, 2017
Project End Date:
January 31, 2017